Welcome to The Shire of Leonora

That Council:
1. Approve the allocation of funding to the following sporting groups/organisations:
Applicant
Amount
Waalitj Foundation Limited   $9,020.00
Leinster Sport Recreation Association   $10,000.00
St Johns Leonora   $10,000.00
Leinster Playgroup   $1,200.00
Leinster Community School P&C Association   $9,514.00
TOTAL   $39,734.00

2. Refuse the allocation of funding to the following sporting groups/organisations:
Applicant
Isolated Children Parents Association Goldfields-Eyre Branch
$1,500.00
TOTAL
$1,500.00

3. Approve the re-allocation of remaining Community Grants Round funds to the CEO Support Grants, in the amount of $20,266.00

Tender RFT 01/2025  Cleaning Services

That Council 

1. Request the Chief Executive Officer complete negotiations with the State Government over the purchase of Lot 887 on Deposited Plan 135090;
2. Amend the Budget through the following changes:
   (a) Decrease Capital Expense Item CP 25046 –  RRG Project – Shire by $25,000 to $275,000 
   (b) Create Capital expense Item CP25060 – Purchase Lot 10 Tower Street and increase by $25,000 to $25,000
3. Authorise the purchase of the property for the total cost of $20,329.41

That Council:
Adopt the proposed Shire Grants Policy with the amendment of removing the words ‘up to $1000 per application’.

That Council accepts the sponsorship from Minara Resources for the Leonora Aquatic Centre entry fees of $10,000.00

That Council accept with the amendment the Monthly Financial Statements for the month ended 31st August 2024, consist of:
(a) Compilation Report
(b) Statement of Financial Activity – 31st August 2024
(c) Material Variances – 31st August 2024

That Council accepts the accounts for payment, as detailed:
(1) Direct Bank Transactions numbered from 3380 to 3415 and totalling $63,765.65;
a. Includes Credit Card Payments of $8,693.69 for August, 2024; and
(2) Batch Payments 231, 232, & 233 totalling $554,137.22; and
(3) Payroll Payments from Pay Periods Ending 19/08/2024 & 02/09/2024 totalling $231,670.86

That Council

1. Adopt the proposed Shire Christmas Closure Policy; and
2. Delegate to the Chief Executive Officer the power to set the annual Christmas closure dates.

That Council endorse the proposed membership structure to include Visitor Centres operating within the Golden Quest Discovery Trail region and confirm that once the decision is accepted, the Leonora Visitor Centre can be invited to participate.

That Council accept the Monthly Financial Statements for the month ended 31^st July 2024, consist of:

(a)  Compilation Report 

(b)  Statement of Financial Activity – 31^st July 2024

(c)   Material Variances – 31^st July 2024

That Council accepts the accounts for payment, as detailed:

(1)  Direct Bank Transactions numbered from 3329 to 3379 and totalling $113,967.39;

789. Includes Credit Card Payments of $23,789.87 for July, 2024; and

(2)  Batch Payments 226, 227, 228, 229, & 230 totalling $1,708,640.55; and

(3)         Payroll Payments from Pay Periods Ending 22/07/2024 & 06/08/2024 totalling $236,743.38

That Council accept the Monthly Financial Statements for the month ended 30th June 2024, consisting of:
(a) Compilation Report
(b) Statement of Financial Activity – 30th June 2024
(c) Material Variances – 30th June 2024

That Council accepts the accounts for payment, as detailed:
(1) Direct Bank Transactions numbered from 3295 to 3328 and totalling $51,794.12;
a. Includes Credit Card Payments of $5,071.35 for June, 2024; and
(2) Batch Payments 224 & 225 totalling $1,038,163.21; and
(3) Payroll Payments from Pay Periods Ending 24/06/2024 & 08/07/2024 totalling $222,696.59

That Council amend resolution 10.3(B) JUN 24 to read:
That Council request the Chief Executive Officer write to the Minister for Lands requesting the permanent closure of the following roads:
• Sadie Canning Drive to the west of Goldfields Highway
• Unnamed road to the South of Court Street and the north of Sadie Canning drive and bounded by Goldfields Highway and Court Street
• Court Street south of the intersection of Kurrajong Street
• Hall Street South of Court Street
• Otterburn Street, South of Court Street,
• All public right of ways associated with the roads described.

That Council appoint Ms Kiara Lord as Acting Chief Executive Officer at the Shire of Leonora for the period Friday 2 August 2024 to Sunday 11 August 2024 inclusive during a period of leave for the substantive Chief Executive Officer.

That Council That Council rejects all submissions on the basis that they either did not meet the tender specifications or did not satisfy the value for money assessment and;
2. That the CEO be granted delegated authority to enter direct negotiations with potential suppliers based on the same specifications contained in RFT 05/2024 and report back to Council before executing a supply contract.

That Council ratify the decision made out of sessions as per Policy A 1.10 Approvals at Short Notice being:
That Council;
a) Seek public submissions within the District for a period of not less than 35 days on the proposed closure of the following roads within the Shire:
b) Sadie Canning Drive to the west of Goldfields Highway
c) An Unnamed Road running east west to the south of Court Street and the north of Sadie Canning drive and bounded by Goldfields Highway to the east and Court Street to the west.
d) Court Street, south of the intersection of Kurrajong Street
e) Hall Street, south of Court Street,
f) Otterburn Street, south of Court Street,

That Council request the Chief Executive Officer write to the Minister for Transport requesting the permanent closure of the following roads:
• Sadie Canning Drive to the west of Goldfields Highway
• Unnamed road to the South of Court Street and the north of Sadie Canning drive and bounded by Goldfields Highway and Court Street
• Court Street south of the intersection of Kurrajong Street
• Hall Street South of Court Street,
• Otterburn Street, South of Court Street,
• All public right of ways and access ways associated with the roads described.

That Council request the Chief Executive Officer write to the Minister for mines and:
(a) Grant conditional consent for the tenement holder to undertake survey drilling and test pits on Reserve R35852;
(b) Grant conditional consent for the tenement holder to undertake survey drilling and test pits on Reserve R23752 managed by the Leonora Racing Club Incorporated if consent is provided by the club.
(c) Consent is provided with following conditions:
(i) Operations must not disturb existing infrastructure or result in the loss of large standing trees.
(ii) Should the results of the survey result in the tenement holder wishing to undertake mining operations on larger scale, then a compensation package that is suitable to the Shire of Leonora Council be negotiated prior to these operations occurring. This package would include the relocation of existing community infrastructure or the construction of agreed alternative facilities.

That Council consents to the use of Public Works exemptions of the Planning and Development Act 2005 by Horizon Power to approve the construction of the Leonora Power Station and Solar Field.

That Council:
(a) Endorse the Northern Goldfields Economic Prospectus project
(b) Request the Shire President and the Chief Executive Officer endorse the grant agreement.

That Council:
(a) Endorse the Leonora Recreation Hub Masterplan
(b) Request the Minister for Lands transfer to the Shire of Leonora Lot 14 on deposited plan 091980 with the power to lease.
(c) Request the Minister for Lands transfer to the Shire of Leonora control of Reserve 47340 or alternatively amalgamate the reserve into lot 14 on deposited plan 091980
(d) Request the Minister for Lands transfer Lot 22 on deposited plan 180443 in freehold to the Shire of Leonora, or alternatively develop the lot for the purpose of industrial land.
(e) Request the Chief Executive Officer to develop detailed designs for the proposed Community Recreation Master Plan and present these to Council.

That Council approve the suggested restructure of the Community Grants scheme effective from 2024/25 financial year, noting that annual approval will be sought through adoption of the Annual Budget:
SHIRE GRANTS
CEO support grants - $20,000.00
Annual programs (community) - $25,000.00
Annual events - $45,000.00
Community grants round - $60,000.00
Annual programs (external) - $95,000.00
TOTAL = $ 245,000.00

That Council accept the Monthly Financial Statements for the month ended 31st May 2024, consisting of:
(a) Compilation Report
(b) Statement of Financial Activity – 31st May 2024
(c) Material Variances – 31st May 2024

That Council accepts the accounts for payment, as detailed:
(1) Direct Bank Transactions numbered from 3258 to 3294 and totalling $131,658.10;
a. Includes Credit Card Payments of $32,649.56 for May, 2024; and
(2) Batch Payments 221, 222, & 223 totalling $1,479,107.25; and
(3) Payroll Payments from Pay Periods Ending 27/05/2024 & 10/06/2024 totalling $236,845.62

That Council:
1. Adopt by absolute majority the 2024-2025 Schedule of fees and Charges as detailed in Attachment 1 to this report, and authorise the changes to take effect from 1 July 2024;
2. Notes that statutory fees and charges included in the 2024-25 Schedule of Fees and Charges are subject to determination by State Government
3. Approves advertising the 2024-2025 Schedule of Fees and Charges as per item 1 above, by local public notice, in accordance with Section 6.19 of the Local Government Act 1995 (WA); and
4. Notes after advertising completion, the changes will take effect from 1 July 2024.

That Council resolve to write off the total debt of $10,695.00 and that the necessary book transactions be undertaken comprising of:
• $7,380.00 by Multiple Trades & Maintenance
• $3,315.00 by Wiluna Plumbing

That Council
(a) Request the CEO submit a formal offer to purchase 72A Tower Street Leonora for the consideration of $250,000
(b) If the offer is accepted, request the CEO to complete the purchase of 72A Tower Street Leonora.
(c) Amend the budget
i) CP2475 Food Van Café Increase from $0.00 to $260,000.00
ii) Staff Housing Solar Panels Decrease from $200,000.00 to $0.00
iii) Aged Care Solar Panels Decrease from $50,000 to $0.00
iv) CP2476 MCS Vehicle Decrease from $85,000.00 to $75,000.00

That the Audit and Risk Committee receive the summary of updates to the risk profiles, the risk register and risk profiles up to May 2024, and the above report updating risk management activities undertaken to date.

That the Audit and Risk Committee note the approach taken and the systems established by management with regard to addressing the requirements of AASB 124 Related Party Disclosures.

That Council
a) Resolve to adopt the new Shire of Leonora Disability Access and Inclusion Plan (DAIP) 2025 – 2029 as presented, and
b) Request staff to submit the Shire of Leonora Disability Access and Inclusion Plan (DAIP) 2025 – 2029 to the Department of Communities for lodgement as required by the Disability Services Act 1993.

That Council accept the Monthly Financial Statements for the month ended 30th April 2024, consisting of:
(a) Compilation Report
(b) Statement of Financial Activity – 30th April 2024
(c) Material Variances – 30th April 2024

That Council accepts the accounts for payment, as detailed:
(1) Direct Bank Transactions numbered from 3202, and 3212 to 3256 and totalling $85,119.69;
a. Includes Credit Card Payments of $17,004.49 for April, 2024; and
(2) Batch Payments 215, 216, 217, 218, 219, & 220 totalling $1,460,823.18; and
(3) Payroll Payments from Pay Periods Ending 15/04/2024, 29/04/2024, & 13/05/2024 totalling $432,603.22

That the Council, by absolute majority, approve the unbudgeted expenditure for Repairs to the airstrip at Leonora Aerodrome as detailed in the above report, to be financed with the following budget amendments:
• CI2477 – Aerodrome Runway Repairs, provision be increased by $120,000 to $120,000
• E122043 – Road Maintenance (Bush Graders), provision be decreased by $60,000 to $189,999
• E126010 – Aerodrome Maintenance, provision be decreased by $20,000 to $159,462
• E122200 – Tree Lopping, provision be decreased by $40,000 to $0

That Council adopt by absolute majority, the minor review of the Shire of Leonora Plan for the Future 2021-2031, as attached, as required by Section 5.56 of the Local Government Act 1995.

That Council
1. Acknowledge the tender assessment and recommendation provided by Council officers and the appointed engineering consultant, WML Consultants; and
2. Agree to award the contract to Lambron Contracting as per their submitted Tender Prices, the total being $858,640.40 plus GST.

That Council accept the Monthly Financial Statements for the month ended 31st March 2024, consist of:
(a) Compilation Report
(b) Statement of Financial Activity – 31st March, 2024
(c) Material Variances – 31st March, 2024

That Council accepts the accounts for payment, as detailed:
(1) 3167 to 3206 and totaling $61,700.28;
a. Includes Credit Card Payments of $21,032.62 for March, 2024; and
(2) Batch Payments 211, 212, 213, & 214 totaling $492,769.61; and
(3) Payroll Payments from Pay Periods Ending 18/03/2024 & 01/04/2024 totaling
$218,280.00

That the Audit and Risk Committee receive the summary of updates to the risk profiles, the risk register and risk profiles up to February 2024, and the above report updating risk management activities undertaken to date.

That the Audit and Risk Committee resolve to:
1. Recommend the adoption of the 2023 Compliance Audit Return as attached to the Council; and
2. Recommend to Council that the Shire President and Chief Executive Officer be authorised to sign the Compliance Audit Return for submission to the Department of Local Government.

That the Audit and Risk Committee note the approach taken and the systems established by management with regard to addressing the requirements of AASB 124 Related Party Disclosures.

That the Council adopt the Compliance Audit Return for 2023 as shown in the attachment following this report, and that the Shire President and Chief Executive Officer be authorised to sign the Compliance Audit Return for submission to the Department of Local Government, Sport and Cultural Industries.

That Council resolve to amend the current Fees and Charges to include I1092301 Ageing In Place $225.00 per week

That Council, by absolute majority, adopt the 2023/24 mid-year budget review as attached.
2. That the Council, by absolute majority, adopt the following budget amendments to the 2023/2024 adopted annual budget:

OPERATING ACTIVITIES
Revenue from operating activities
Grants, subsidies and contributions Decrease ($241,250)
Fees and charges Decrease ($107,240)
Interest revenue Increase $35,000
Other revenue Decrease ($146,772)
Profit on asset disposals Increase $90,137

Expenditure from operating activities
Employee costs - Decrease $524,061
Materials and contracts - Decrease $126,103
Utility charges - Increase ($32,110)
Depreciation - Increase ($688,515)
Other expenditure - Decrease $11,607
Loss on asset disposals - Increase ($12,785)

INVESTING ACTIVITIES
Inflows from investing activities
Proceeds from disposal of assets - Increase $159,136

Outflows from investing activities
Purchase of land and buildings - Decrease $482,381
Purchase of plant and equipment - Increase ($649,949)
Purchase and construction of infrastructure-roads - Decrease $454,041
Purchase and construction of infrastructure-other - Increase ($319,810)

FINANCING ACTIVITIES
Cash inflows from financing activities
Transfers from reserve accounts - Decrease ($217,000)

Cash outflows from financing activities
Transfers to reserve accounts - Increase ($35,000)

That Council accept the Monthly Financial Statements for the month ended 29th February, 2024, consist of:
(a) Compilation Report
(b) Statement of Financial Activity – 29th February, 2024
(c) Material Variances – 29th February, 2024

That Council accepts the accounts for payment, as detailed:
(1) Direct Bank Transactions numbered from 3144 to 3166 and totalling $31,180.54;
a. Includes Credit Card Payments of $10,750.80 for February, 2024; and
(2) Batch Payments 207, 208, 209, & 210 totalling $653,330.69; and
(3) Payroll Payments from Pay Periods Ending 19/02/2024 & 06/03/2024 totalling $198,940.53

That Council request the Chief Executive Officer write to the Minister for Mines and:
a) Advise that Council does not object to the proposed mining activity; and
b) That the permission provided is conditioned to ensure that should anything of heritage value be located then the Shire of Leonora Chief Executive Officer is consulted prior to disturbance.

That Council:
(a) Note that incorrect application of fees has resulted in lost income amounting to $55,622 over two financial years;
(b) Resolve to amend the current Fees and Charges to read;
(i) I 102411 Charges Bulk Refuse by container designed volume.
2m3 to 5 m3 - $250
6m3 $300
7m3 $350
8m3 $400
9m3 $450
10m3 $500
Volumes greater than 10m3 to be calculated at total designed volume of the container.

That Council by absolute majority approve the unbudgeted expenditure for the purchase of the Stage 1 Components for the TV Transmission Project, to am amount of $68,459 (ex GST), to be funded from the LRCI Phase 4 Grant of $440,415.

That Council approves the reallocation of $40,000 from Gwalia cottages maintenance to the upgrade of the Hoover House Kitchen.

That Council approves the reallocation of $140,000.00 from the oval lights to $100,000.00 for the Leonora Bowls Club upgrade and $40,000.00 the Basketball Infrastructure upgrades.

That Council resolve to;
1. Redesignate the #SaferLeonora Committee to the #SaferLeonora Working Group; and
2. Endorse the amended Terms of Reference
3. Endorse the minutes of the #SaferLeonora Committee Meeting held October, 2023

That Council accept the Monthly Financial Statements for the month ended 31st December, 2023 consist of:
(a) Compilation Report
(b) Statement of Financial Activity – 31st December, 2023
(c) Material Variances – 31st December, 2023

That Council accept the Monthly Financial Statements for the month ended 31st January, 2024, consist of:
(a) Compilation Report
(b) Statement of Financial Activity – 31st January, 2024
(c) Material Variances – 31st January, 2024

That Council accepts the accounts for payment, as detailed:
(1) Direct Bank Transactions numbered from 3062 to 3143 and totalling $96,203.96;
a. Includes Credit Card Payments of $18,759.29 for December, 2023; and
b. Includes Credit Card Payments of $5,482.99 for January, 2024; and
(2) Batch Payments 202, 203, 204, 205, & 206 totalling $1,474,926.98; and
(3) Payroll Payments from Pay Periods Ending 25/12/2023, 08/01/2024, 22/01/2024, & 05/02/2024, and BAS Payments totalling $466,055.77

That Council

accept the Annual Report as presented for the year ended 30th June 2023; and

1. schedule the General Meeting of Electors for Tuesday 20 February 2024 at 2:00pm in the Shire of Leonora Council Chambers, Leonora.

Local Government Nominations for Development Assessment Panel

That Council

1. nominate Shire President Cr PJ Craig and Deputy Shire President CR R Norrie as local members of the Local Development Panel to the Minister for Lands; and
2. nominate CR L Petersen and CR A Taylor as deputy local members of the Local Development Panel to the Minister for Lands.

Proposal to alter decision of Council

That Council

1. Resolve to amend point 2 of the Council Decision for item 10.3.(C) NOV 23 at the November 2023 Ordinary Meeting of Council.
2. Amend point 2 of the Council Decision for item 10.3.(C) NOV 23 at the November 2023 Ordinary meeting of Council to read “Permit Genesis Minerals Limited to drill 24 hours per day seven days of week during the requested period with the exception of within 450 metres of the nearest external boundary of a residential property”.

Monthly Financial Statements - November, 2023

That Council accept the Monthly Financial Statements for the month ended 30^th November, 2023 consisting of:

(a)  Compilation Report 

(b)  Statement of Financial Activity – 30^th November, 2023

(c)  Material Variances – 30^th November, 2023

Accounts for Payment - December, 2023

That Council accepts the accounts for payment, as detailed:

(1)  Direct Bank Transactions numbered from 3028 to 3061 and totalling $50,701.51;

674. Includes Credit Card Payments of $6,674.62 for November, 2023; and

(2)  Batch Payment 201 totalling $506,458.23; and

(3)  Payroll Payments from Pay Periods Ending 13/11/2023, 27/11/2023 & 11/12/2023 totalling $315,311.00

 Appointment of CEO - End of Probationary Period

That Council, having regard to the report by Mr Fitzgerald and the report by Mr Morrison, is satisfied that the CEO has met all the terms and conditions for his probationary period as determined in schedule 2, item 9 of the employment contract, and hereby confirms the appointment of Mr Ty Matson to the position of Chief Executive Officer.

RELATED PARTY TRANSACTIONS AND DISCLOSURES

That the Audit and Risk Committee note the approach taken and the systems established by
management with regard to addressing the requirements of AASB 124 Related Party Disclosures.

That item 10.1.(A) SaferLeonora Committee be deferred to be considered at a later date, once additional information regarding the proposed Terms of Reference be obtained.