| OCM |
16/04/2024 |
10.3.(A) |
Review of Plan for the Future |
That Council adopt by absolute majority, the minor review of the Shire of Leonora Plan for the Future 2021-2031, as attached, as required by Section 5.56 of the Local Government Act 1995.
|
|
| OCM |
16/04/2024 |
10.3 (B) |
RFT 04/2024 - Gravel Sheeting of Leinster Downs
Road |
That Council
1. Acknowledge the tender assessment and recommendation provided by Council officers and the appointed engineering consultant, WML Consultants; and
2. Agree to award the contract to Lambron Contracting as per their submitted Tender Prices, the total being $858,640.40 plus GST.
|
|
| OCM |
16/04/2024 |
10.4 (A) |
Monthly Financial Statements - March, 2024 |
That Council accept the Monthly Financial Statements for the month ended 31st March 2024, consist of:
(a) Compilation Report
(b) Statement of Financial Activity – 31st March, 2024
(c) Material Variances – 31st March, 2024
|
Completed |
| OCM |
16/04/2024 |
10.4 (B) |
Accounts for Payment - March - April, 2024 |
That Council accepts the accounts for payment, as detailed:
(1) 3167 to 3206 and totaling $61,700.28;
a. Includes Credit Card Payments of $21,032.62 for March, 2024; and
(2) Batch Payments 211, 212, 213, & 214 totaling $492,769.61; and
(3) Payroll Payments from Pay Periods Ending 18/03/2024 & 01/04/2024 totaling
$218,280.00
|
Completed |
| ARC |
19/03/2024 |
4.1 |
Risk Management Updates - December, 2023 |
That the Audit and Risk Committee receive the summary of updates to the risk profiles, the risk register and risk profiles up to February 2024, and the above report updating risk management activities undertaken to date.
|
Completed |
| ARC |
19/03/2024 |
4.1 (B) |
2023 Compliance Audit Return |
That the Audit and Risk Committee resolve to:
1. Recommend the adoption of the 2023 Compliance Audit Return as attached to the Council; and
2. Recommend to Council that the Shire President and Chief Executive Officer be authorised to sign the Compliance Audit Return for submission to the Department of Local Government.
|
Completed |
| ARC |
19/03/2024 |
4.2 (A) |
Related Party Transactions and Disclosures |
That the Audit and Risk Committee note the approach taken and the systems established by management with regard to addressing the requirements of AASB 124 Related Party Disclosures.
|
Completed |
| OCM |
19/03/2024 |
10.2 (A) |
2023 Compliance Audit Return |
That the Council adopt the Compliance Audit Return for 2023 as shown in the attachment following this report, and that the Shire President and Chief Executive Officer be authorised to sign the Compliance Audit Return for submission to the Department of Local Government, Sport and Cultural Industries.
|
Completed |
| OCM |
19/03/2024 |
10.3 (A) |
Introduction of rental fees for the weekly rent of Ageing In Place independent living units and suggested amended to fees |
That Council resolve to amend the current Fees and Charges to include I1092301 Ageing In Place $225.00 per week
|
Completed |
| OCM |
19/03/2024 |
10.4 (A) |
2023/24 Mid-Year Budget Review |
That Council, by absolute majority, adopt the 2023/24 mid-year budget review as attached.
2. That the Council, by absolute majority, adopt the following budget amendments to the 2023/2024 adopted annual budget:
OPERATING ACTIVITIES
Revenue from operating activities
Grants, subsidies and contributions Decrease ($241,250)
Fees and charges Decrease ($107,240)
Interest revenue Increase $35,000
Other revenue Decrease ($146,772)
Profit on asset disposals Increase $90,137
Expenditure from operating activities
Employee costs - Decrease $524,061
Materials and contracts - Decrease $126,103
Utility charges - Increase ($32,110)
Depreciation - Increase ($688,515)
Other expenditure - Decrease $11,607
Loss on asset disposals - Increase ($12,785)
INVESTING ACTIVITIES
Inflows from investing activities
Proceeds from disposal of assets - Increase $159,136
Outflows from investing activities
Purchase of land and buildings - Decrease $482,381
Purchase of plant and equipment - Increase ($649,949)
Purchase and construction of infrastructure-roads - Decrease $454,041
Purchase and construction of infrastructure-other - Increase ($319,810)
FINANCING ACTIVITIES
Cash inflows from financing activities
Transfers from reserve accounts - Decrease ($217,000)
Cash outflows from financing activities
Transfers to reserve accounts - Increase ($35,000)
|
Completed |
| OCM |
19/03/2024 |
10.4 (B) |
Monthly Financial Statements - February, 2024 |
That Council accept the Monthly Financial Statements for the month ended 29th February, 2024, consist of:
(a) Compilation Report
(b) Statement of Financial Activity – 29th February, 2024
(c) Material Variances – 29th February, 2024
|
Completed |
| OCM |
19/03/2024 |
10.4 (C) |
Accounts for Payment - February - March, 2024 |
That Council accepts the accounts for payment, as detailed:
(1) Direct Bank Transactions numbered from 3144 to 3166 and totalling $31,180.54;
a. Includes Credit Card Payments of $10,750.80 for February, 2024; and
(2) Batch Payments 207, 208, 209, & 210 totalling $653,330.69; and
(3) Payroll Payments from Pay Periods Ending 19/02/2024 & 06/03/2024 totalling $198,940.53
|
Completed |
| OCM |
20/02/2024 |
10.3 (A) |
Request for consent to allow Miscellaneous Mining Licence over Shire Managed Reserve at Kathleen townsite. |
That Council request the Chief Executive Officer write to the Minister for Mines and:
a) Advise that Council does not object to the proposed mining activity; and
b) That the permission provided is conditioned to ensure that should anything of heritage value be located then the Shire of Leonora Chief Executive Officer is consulted prior to disturbance.
|
Completed |
| OCM |
20/02/2024 |
10.3 (B) |
Identification of revenue loss as a result of incorrect charging of fees and suggested amended to fees for disposal of bulk refuse. |
That Council:
(a) Note that incorrect application of fees has resulted in lost income amounting to $55,622 over two financial years;
(b) Resolve to amend the current Fees and Charges to read;
(i) I 102411 Charges Bulk Refuse by container designed volume.
2m3 to 5 m3 - $250
6m3 $300
7m3 $350
8m3 $400
9m3 $450
10m3 $500
Volumes greater than 10m3 to be calculated at total designed volume of the container.
|
Completed |
| OCM |
20/02/2024 |
10.3 (C) |
Unbudgeted Expenditure - Purchase Urgent TV Transmission Equipment |
That Council by absolute majority approve the unbudgeted expenditure for the purchase of the Stage 1 Components for the TV Transmission Project, to am amount of $68,459 (ex GST), to be funded from the LRCI Phase 4 Grant of $440,415.
|
Completed |
| OCM |
20/02/2024 |
10.3 (D) |
Request for budget amendment to upgrade kitchen facilities at Hoover House |
That Council approves the reallocation of $40,000 from Gwalia cottages maintenance to the upgrade of the Hoover House Kitchen.
|
Completed |
| OCM |
20/02/2024 |
10.3 (E) |
Reallocating capital funding from oval lights to enhancements and repairs at Bowls Club and Basketball Program support infrastructure |
That Council approves the reallocation of $140,000.00 from the oval lights to $100,000.00 for the Leonora Bowls Club upgrade and $40,000.00 the Basketball Infrastructure upgrades.
|
Completed |
| OCM |
20/02/2024 |
10.3 (F) |
SaferLeonora Working Group |
That Council resolve to;
1. Redesignate the #SaferLeonora Committee to the #SaferLeonora Working Group; and
2. Endorse the amended Terms of Reference
3. Endorse the minutes of the #SaferLeonora Committee Meeting held October, 2023
|
Completed |
| OCM |
20/02/2024 |
10.4 (A) |
Monthly Financial Statements - December, 2023 |
That Council accept the Monthly Financial Statements for the month ended 31st December, 2023 consist of:
(a) Compilation Report
(b) Statement of Financial Activity – 31st December, 2023
(c) Material Variances – 31st December, 2023
|
Completed |
| OCM |
20/02/2024 |
10.4 (B) |
Monthly Financial Statements - January, 2024 |
That Council accept the Monthly Financial Statements for the month ended 31st January, 2024, consist of:
(a) Compilation Report
(b) Statement of Financial Activity – 31st January, 2024
(c) Material Variances – 31st January, 2024
|
Completed |
| OCM |
20/02/2024 |
10.4 (C) |
Accounts for Payment - January - February, 2024 |
That Council accepts the accounts for payment, as detailed:
(1) Direct Bank Transactions numbered from 3062 to 3143 and totalling $96,203.96;
a. Includes Credit Card Payments of $18,759.29 for December, 2023; and
b. Includes Credit Card Payments of $5,482.99 for January, 2024; and
(2) Batch Payments 202, 203, 204, 205, & 206 totalling $1,474,926.98; and
(3) Payroll Payments from Pay Periods Ending 25/12/2023, 08/01/2024, 22/01/2024, & 05/02/2024, and BAS Payments totalling $466,055.77
|
Completed |
| OCM |
19/12/2023 |
10.3 (A) |
Annual Report 2022/2023 & Annual Electors' Meeting |
That Council
accept the Annual Report as presented for the year ended 30th June 2023; and
-
schedule the General Meeting of Electors for Tuesday 20 February 2024 at 2:00pm in the Shire of Leonora Council Chambers, Leonora.
|
Completed |
| OCM |
19/12/2023 |
10.3 (B) |
Local Government Nominations for Development Assessment Panel
|
That Council
- nominate Shire President Cr PJ Craig and Deputy Shire President CR R Norrie as local members of the Local Development Panel to the Minister for Lands; and
- nominate CR L Petersen and CR A Taylor as deputy local members of the Local Development Panel to the Minister for Lands.
|
Completed |
| OCM |
19/12/2023 |
10.3 (C) |
Proposal to alter decision of Council
|
That Council
- Resolve to amend point 2 of the Council Decision for item 10.3.(C) NOV 23 at the November 2023 Ordinary Meeting of Council.
- Amend point 2 of the Council Decision for item 10.3.(C) NOV 23 at the November 2023 Ordinary meeting of Council to read “Permit Genesis Minerals Limited to drill 24 hours per day seven days of week during the requested period with the exception of within 450 metres of the nearest external boundary of a residential property”.
|
Completed |
| OCM |
19/12/2023 |
10.3 (D) |
Monthly Financial Statements - November, 2023
|
That Council accept the Monthly Financial Statements for the month ended 30th November, 2023 consisting of:
(a) Compilation Report
(b) Statement of Financial Activity – 30th November, 2023
(c) Material Variances – 30th November, 2023
|
Completed |
| OCM |
19/12/2023 |
10.3 (E) |
Accounts for Payment - December, 2023
|
That Council accepts the accounts for payment, as detailed:
(1) Direct Bank Transactions numbered from 3028 to 3061 and totalling $50,701.51;
- Includes Credit Card Payments of $6,674.62 for November, 2023; and
(2) Batch Payment 201 totalling $506,458.23; and
(3) Payroll Payments from Pay Periods Ending 13/11/2023, 27/11/2023 & 11/12/2023 totalling $315,311.00
|
Completed |
| OCM |
19/12/2023 |
13.1. (A) |
Appointment of CEO - End of Probationary Period
|
That Council, having regard to the report by Mr Fitzgerald and the report by Mr Morrison, is satisfied that the CEO has met all the terms and conditions for his probationary period as determined in schedule 2, item 9 of the employment contract, and hereby confirms the appointment of Mr Ty Matson to the position of Chief Executive Officer.
|
Completed |
| ARC |
19/12/2023 |
4.1. (A) |
RELATED PARTY TRANSACTIONS AND DISCLOSURES
|
That the Audit and Risk Committee note the approach taken and the systems established by
management with regard to addressing the requirements of AASB 124 Related Party Disclosures.
|
Completed |
| OCM |
21/11/2023 |
10.1 (A) |
SaferLeonora Committee Minutes and Terms of Reference |
That item 10.1.(A) SaferLeonora Committee be deferred to be considered at a later date, once additional information regarding the proposed Terms of Reference be obtained |
Completed |
| OCM |
21/11/2023 |
10.3 (A) |
SaferLeonora Working Group |
That item 10.1.(A) SaferLeonora Committee be deferred to be considered at a later date, once additional information regarding the proposed Terms of Reference be obtained.
|
Completed |
| OCM |
21/11/2023 |
10.3 (B) |
Grant funding opportunity - Leonora Electric Vehicle Charging Station |
That Council request the Chief Executive Officer make a grant application for the installation of a 75kW fast charger. |
Completed |
| OCM |
21/11/2023 |
10.3 (C) |
Request to undertake drilling operations near Leonora townsite. |
1. That Council permits Genesis Minerals Limited to undertake a drilling program within the Leonora town limits on mining leases 37/55, 37/622 and 37/251;
2. Permit Genesis Minerals Limited to drill 24 hours per day seven days per week during the requested period with the exception of within 500m of the nearest external boundary of a residential property.
3. Condition the approval provided to Genesis Minerals to include a requirement to undertake a community information program. |
Completed |
| OCM |
21/11/2023 |
10.3 (D) |
Proposed extension of lease to Horizon Power for Lot 15 Cayzer Street Leonora |
That Council
(a) Request the Chief Executive Officer give local public notice of the proposed disposition.
(b) Request the Chief Executive Officer and the Shire President consider any submissions received and determine if the submissions require the matter to be returned to Council for consideration;
(c) After the consideration of any submissions request the Shire President and the Chief Executive Officer endorse the lease and affix the common seal. |
Completed |
| OCM |
21/11/2023 |
10.3 (E) |
Appointment of Elected Members to Committees of Council |
That Council
(a) That all Councilors, Cr PJ Craig, Cr RA Norrie, Cr LR Petersen, Cr RM Cotterill, Cr F Harris, Cr AE Taylor and Cr TM Nardone be appointed as members of the Audit and Risk Committee;
(b) That Cr RA Norrie, Cr F Harris, and Cr LR Petersen be appointed as members of the Safer Leonora Committee;
(c) That Cr RA Norrie and Cr LR Petersen be appointed as members of the Local Emergency Management Committee;
(d) That Cr PJ Craig and Cr RA Norrie be appointed as members of the Goldfields Voluntary Regional Organisation of Councils;
(e) That Cr PJ Craig and Cr RA Norrie be appointed as members of the Regional Road Group;
(f) That Cr PJ Craig and Cr TM Nardone be appointed as members of the Golden Quest Discovery Trail; and
(g) That Cr PJ Craig and Cr RA Norrie be appointed as the representatives for the WALGA zone; |
Completed |
| OCM |
21/11/2023 |
10.3 (F) |
Proposed acquisition of 84 Tower Street Leonora |
That Council request the Chief Executive Officer complete negotiations with the State Government over the purchase of Lot 40 on Deposited Plan 222749 being 84 Tower Street Leonora;
2. Authorise the purchase of the property utilising existing savings within the adopted current budget;
3. Develop and submit a business case to the Department of Communities for the proposed use of the site; and
4. Request the Chief Executive Officer consult with the Safer Leonora Committee and submit to Council a proposal to develop the site. |
In Progress |
| OCM |
21/11/2023 |
10.3 (G) |
Delegation Register Review |
That Council:
1. Adopt the delegations from Council to the CEO and other officers as included under ‘Delegated to:’ within the attached Register of Delegations (Attachment 2);
2. Note the CEO will update the sub delegations to other officers as required and appropriate; and
3. Approve for the CEO to update the register version control, numbering and appropriate sub delegations as required. |
Completed |
| OCM |
OMC21/11/2023 |
10.3 (H) |
Review of Policy Manual |
That Council adopt by absolute majority, Attachment 2 – Leonora Policy Manual which incorporates the changes to rescind, amend and adopt new policies as noted in Attachment 1 to this report. |
Completed |
| OCM |
21/11/2023 |
10.3 (I) |
Monthly Financial Statements - October, 2023 |
That Council accept the Monthly Financial Statements for the month ended 31st October, 2023 consisting of:
(a) Compilation Report
(b) Statement of Financial Activity – 31st October, 2023
(c) Material Variances – 31st October, 2023 |
Completed |
| OCM |
21/11/2023 |
10.3 (J) |
Accounts for Payment - November, 2023 |
That Council accepts the accounts for payment, as detailed:
(1) Direct Bank Transactions numbered from 2999 to 3027 and totaling $56,536.15;
a. Includes Credit Card Payments of $17,213.01 for October, 2023; and
(2) Batch Payments 197, 198, 199, & 200, totaling $1,865,377.29; and
(3) Business Activity Statement September, 2023 and Payroll Payments from Pay Periods Ending 16/10/2023, & 30/10/2023 totaling $222,878.84 |
Completed |
| OCM |
17/10/2023 |
10.3 (A) |
Changing Methods of Valuation of Land |
That Council in accordance with the provisions of section 6.28 of the Local Government Act 1995, prepare an application to the Minister for Local Government, Sporting and Cultural Industries, to change the basis of rating from Unimproved Values to Gross Rental Values, for the following mining operation:
• Golden Spur Resources Pty Ltd
• Bellevue Gold Limited accommodation village – Part of M 36/24 (Ass 4028) – with effect from 1 December 2023, or thereabouts.
• Technical Description:
All that portion of land being part of Reserve 9699 starting from a point at coordinate 257600.0 metres East, 6944100.0 metres North (MGA94 Zone 51) and extending easterly 90 degrees, 0 minutes, 0.0 seconds, 700.0 metres; thence southerly 180 degrees, 0 minutes, 0.0 seconds, 500.0 metres; thence westerly 270 degrees, 0 minutes, 0.0 seconds, 700.0 metres; thence northerly 0 degrees, 0 minutes, 0.0 seconds, 500.0 metres to the starting point. |
In Progress |
| OCM |
17/10/2023 |
10.3 (B) |
Proposed Installation of Self-Service AVGAS at Leonora Airport |
That Council:
(a) Approve the purchase of the self-bunded Avgas tank and associated equipment;
(b) Approve the transfer of $200,000 from the Aerodrome Reserve Account to cover the purchase transport and installation costs; and
(c) Amend the Fees and Charges schedule to include the sale of Avgas at cost plus 20% of the purchase price. |
In Progress. Tank has been ordered. Awaiting arrival and installation. |
| OCM |
17/10/2023 |
10.3 (C) |
Provision of an Ageing in Place Unit to a current staff member for the purpose of a provision of a caretaker |
That Council
1. delegate to the CEO the power to appoint a caretaker for the Aging in Place village; and
2. Delegate to the Chief Executive Officer the power to allocate an Aging in Place unit to a care |
Completed |
| OCM |
17/10/2023 |
10.4 (A) |
Monthly Financial Statements - September 2023 |
That Council accept the Monthly Financial Statements for the month ended 30th September 2023 consisting of: (a) Compilation Report (b) Statement of Financial Activity – 30th September, 2023 (c) Material Variances – 30th September 2023 |
Completed |
| OCM |
17/10/2023 |
10.4 (B) |
Accounts for Payment - October, 2023 |
That Council accepts the accounts for payment, as detailed: (1) Direct Bank Transactions numbered from 2972 to 2998 and totaling $58,597.91; a. Includes Credit Card Payments of $24,562.57 for September, 2023; and (2) Batch Payments 195, & 196, totaling $1,240,886.45; and (3) Payroll Payments from Pay Periods Ending 18/09/2023, & 03/10/2023 totaling $85,992.7 |
Completed |
| OCM |
17/10/2023 |
10.5 (A) |
Environmental Health Report - Application for Workers Accommodation in Light Industry Zone |
That Council Approve the application for ‘Commercial Vehicle Parking’, ‘Warehouse/Storage’ and ‘Workforce Accommodation’ at Lot 13 (No. 64) Kurrajong Street, Leonora, subject to the following conditions: Conditions:
1. The development hereby approved shall occur in accordance with the plans and specifications submitted with the application and these shall not be altered or modified without the prior written approval of the Shire.
2. The ‘Workforce Accommodation’ is for a maximum of five (5) persons at any one time.
3. Prior to the issuance of a Building Permit, an acoustic assessment is to be provided ensuring that the accommodation units can achieve acceptable internal noise levels, to the satisfaction of the Shire.
4. The ‘Transport Depot’ is for the parking or garaging of a maximum of four (4) commercial vehicles at any one time.
5. No servicing or washdown of vehicles is permitted.
6. Prior to the issuance of a Building Permit, a revised site plan is to be provided showing a designated area for vehicle parking to the satisfaction of the Shire. Thereafter, the designated parking area is to be implemented.
7. All stormwater generated by the proposed development shall be managed and disposed of to the specifications and satisfaction of the Shire. Signed: 21 NOVEMBER 2023 President: ORDINARY COUNCIL MEETING MINUTES 17 OCTOBER 2023 Item 10.5.(A) Page 47
8. Satisfactory building plans being approved by the Shire.
9. Prior to commencement, the applicant shall obtain an “approval to construct or install an apparatus for the on-site treatment of sewage” from the Shire’s Environmental Health Officer.
Advice Notes:
a) The applicant is advised that this planning approval does not negate the requirement for the additional approvals which may be required under separate legislation. It is the applicants responsibility to obtain any additional approvals required before the development/use lawfully commences.
b) Should the applicant be aggrieved by the decision of the Council (in part or whole) there is a right pursuant to the Planning and Development Act 2005 to have the decision reviewed by the State Administrative Tribunal. Such application must be lodged within 28 days from the date of the decision. |
Completed |
| OCM |
26/09/2023 |
10.1 (A) |
SaferLeonora Committee Minutes and Grant Proposal |
That Council:
1. Note the minutes of the #SaferLeonora Committee Meeting held 28th August, 2023
2. Endorse the proposed changes to the #SaferLeonora Committee Terms of Reference
3. Endorse the alternative funding request submission – Community Led Initiative Grant (DSS) |
Completed |
| OCM |
26/09/2023 |
10.3 (A) |
Proposal to Acquire Reserve 23925 |
That Council requests and authorises the Chief Executive Officer to;
(a) Request the Minister of Lands to create a Management Order in favour of the Shire of Leonora over reserve 23925; and
(b) Negotiate and agree to the terms of grazing rights on reserve 23925 with Rene and Rosemary Reddingius. |
In Progress |
| OCM |
26/09/2023 |
10.3 (B) |
Tender RFT 03/2024 - Prime Mover |
That Council accept the tender from Truck Centre WA for the supply of one Superliner 6 x 4 Prime Mover 600 MP10 710 Low Rise Supercab for the sum of $414,750.00 ex GST. |
In Progress. Prime Mover on order. |
| OCM |
26/09/2023 |
10.3 (C) |
Community Grants 2023 |
That Council:
1. Accept the applications received outside the advertised period.
2. Approve the allocation of funding to the following sporting groups/organisations:
LEINSTER
Leinster District Race Club $ 9,500.00
Leinster Community Day Care $ 9,500.00
Leinster P&C Association $ 9,500.00
Leinster Sports & Recreation Association $ 8,500.00
Leinster Golf Club $ 3,000.00
TOTAL $ 40,000.00
LEONORA
Leonora Art Prize $ 10,000.00
Leonora Blazers $ 10,000.00
Tiny Tots $ 9,873.00
Leonora Extended Shooters Club $ 5,627.00
Leonora Bowls Club $ 4,500.00
TOTAL $ 40,000.00 |
Completed. Letters signed by CEO 19/10/2023. |
|
|
10.3 (D) |
Environmental Health Report |
That Council note the Draft Environmental Health Review as attached C. |
Completed |
| OCM |
26/09/2023 |
10.4 (A) |
Accounts for Payment - September 2023 |
That Council accepts the accounts for payment, as detailed: (1) Direct Bank Transactions numbered from 2925 to 2971 and totaling $71,229.67; a. Includes Credit Card Payments of $9,587.31 for August, 2023; and (2) Batch Payments 189, 190, 191, 192, 193, & 194, totaling $2,362,338.35; and (3) BAS Payment July 2023, and Payroll Payments from Pay Periods Ending 07/08/2023, 21/08/2023, 04/09/2023 & 18/09/2023 totaling $351,101.15 |
Completed |
| OCM |
26/09/2023 |
10.4 (B) |
Monthly Financial Statements - August, 2023 |
That Council accept the Monthly Financial Statements for the month ended 31st August, 2023 consisting of:
(a) Compilation Report
(b) Statement of Financial Activity – 31st August, 2023
(c) Material Variances – 31st August, 2023 |
Completed |
| ARC |
26/09/2023 |
4.2.(A) |
Related Party Transactions and Disclosures |
That the Audit and Risk Committee note the approach taken and the systems established by management with regard to addressing the requirements of AASB 124 Related Party Disclosures. |
Completed |
| OCM |
15/08/2023 |
10.3 (A) |
WALGA RoadWise Council Invitation |
That Council accept WALGA’s invitation to register as a RoadWise Council. |
Completed |
| OCM |
15/08/2023 |
10.3 (B) |
Declaration of a Climate Emergency |
That Council requests the Shire President to sign the Climate Change Declaration on behalf of Council. |
Completed |
| OCM |
15/08/2023 |
10.4 (A) |
Monthly Financial Statements - July, 2023 |
That Council accept the Monthly Financial Statements for the month ended 31st July, 2023 consisting of: (a) Compilation Report (b) Statement of Financial Activity – 31st July, 2023 (c) Material Variances – 31st July, 2023 |
Completed |
| OCM |
15/08/2023 |
10.4 (B) |
Accounts for Payment - August 2023 |
That Council accepts the accounts for payment, as detailed: (1) Direct Bank Transactions numbered from 2893 to 2924 and totaling $51,107.73; a. Includes Credit Card Payments of $7,793.53 for July, 2023; and (2) Batch Payments 187 & 188 totaling $204,251.68; and (3) Payroll Payments from Pay Periods Ending 10/07/2023, 24/07/2023, & 7/08/2023 totaling $315,635.54. |
Completed |
| OCM |
15/08/2023 |
10.4 (C) |
Budget 2023-24 Amendment |
That the Council, by absolute majority
1. Approve the budget amendments for the 2023/24 Detailed Budget Capital Purchases of Assets
to reflect the correct figures in Note 5 Fixed Assets of adopted Statutory Budget 2023/24
document with an additional capital purchase of $172,000 to be applied to
Land and Buildings and Plant and Equipment as listed;
i) Additional $50,000 with overall total being $150,000 - Leonora Early Learning Centre Toilets
ii) Additional $30,000 with overall total being $150,000 - Library Information Centre Ceiling
iii) Number Plate Recognition amount of $92,000
2. Adopt the Detailed Budget 2023/24 that reflect the above amendments.
3. Adopt a new Community Amenities income account I107459 due to additional fee and charge
of $22.00 inclusive of GST to the Shire of Leonora’s 2023/24 Fees and Charges for the purchase
of an access key enabling transport workers to access the public toilets on Main Reef Road. |
Completed |
| Special |
25/07/2023 |
7.1 (A) |
Draft Budget 2023/2024 |
That Council adopt by absolute majority:
(a) RECOMMENDATION 1 – BUDGET FOR 2023/2024
Pursuant to the provisions of Section 6.2 of the Local Government Act 1995 and Part 3 of the Local Government (Financial Management) Regulations 1996, council adopt the Budget as contained in Attachment of this agenda and the minutes, for the Shire of Leonora for the 2023/2024 financial year which includes the following:
• Statement of Comprehensive Income by Nature
• Statement of Cash Flows
• Rate Setting Statement
• Notes to and Forming Part of the Budget
• Budget Program Schedules as detailed in pages
(b) RECOMMENDATION 2 – GENERAL AND MINIMUM RATES, INSTALMENT PAYMENT ARRANGEMENTS, DISCOUNTS AND INTEREST
(i) For the purpose of yielding the deficiency disclosed by the Municipal Fund Budget adopted at Recommendation 1 above, council pursuant to Sections 6.32, 6.33, 6.34 and 6.35 of the Local Government Act 1995 impose the following general rates and minimum payments on Gross Rental and unimproved Values.
(1) General Rates
- Residential (GRV) 0.074100 cents in the dollar
- Commercial / Industrial (GRV) 0.074100 cents in the dollar
- Rural (UV) 0.162800 cents in the dollar
- Mining (UV) 0.162800 cents in the dollar
- Commercial / Industrial (UV) 0.162800 cents in the dollar
(2) Minimum Payments
- Residential (GRV) $339
- Commercial / Industrial (GRV) $339
- Rural (UV) $339
- Mining (UV) $339
- Commercial / Industrial (UV) $339
(ii) Pursuant to Section 6.45 of the Local Government Act 1995 and regulation 64(2) of the Local Government (Financial Management) Regulations 1996, council nominates the following due dates for the payment in full by instalments.
• Option 1 (Full Payment)
- Full amount of rates and charges including arrears, to be paid on or before 6th September 2023 or 35 days after the date of service appearing on the rate notice whichever is the later.
• Option 2 (Two Instalments)
- First instalment to be made on or before 6th September 2023 or 35 days after the date of service appearing on the rate notice whichever is, later and including all arrears and half the current rates and service charges; and
- Second instalment to be made on or before 6th November 2023 or 2 months after the due date of the first instalment, whichever is later.
• OPTION 3 (Four Instalments)
- First instalment to be made on or before 6th September 2023 or 35 days after the date of service appearing on the rate notice whichever is, later and including all arrears and half the current rates and service charges;
- Second instalment to be made on or before 6th November 2023 or 2 months after the due date of the first instalment, whichever is later.
- Third instalment to be made on or before 5th January 2024 or 2 months after the due date of the first instalment, whichever is later.
- Fourth instalment to be made on or before 7th March 2024 or 2 months after the due date of the first instalment, whichever is later.
(iii) Pursuant to Section 6.46 of the Local Government Act 1995, council offers no discount to ratepayers who have paid their rates in full, including arrears, waste and service charges.
(iv) Pursuant to Section 6.45 of the Local Government Act 1995 and regulation 64(2) of the Local Government (Financial Management)Regulations 1996, council adopts an instalment administration charge where the owner has elected to pay rates (and service charges) through an instalment option of $8.00 for each instalment after the initial instalment is paid.
(v) Pursuant to Section 6.45 of the Local Government Act 1995 and regulation 64(2) of the Local Government (Financial Management)Regulations 1996, council adopts an interest rate of 0% where the owner has elected to pay rates and service charges through an instalment option.
(vi) Pursuant to Section 6.45 of the Local Government Act 1995 and regulation 64(2) of the Local Government (Financial Management)Regulations 1996, council adopts an interest rate of 0% for rates (and service charges) and costs of proceedings to recover such charges that remains unpaid after becoming due and payable.
(c) RECOMMENDATION 3 – FEES AND CHARGES FOR 2022/2023
Pursuant to Section 6.16 of the Local Government Act 1995 and other relevant legislation, council adopts the Fees and Charges included inclusive of the draft 2023/2024 budget.
(d) RECOMMENDATION 4 – ELECTED MEMBERS’ FEES AND ALLOWANCES FOR 2023/2024
(i) In accordance with Section 5.98(1)(b) of the Local Government Act, Financial Management Regulation 30, Part 6.2 (1) and Part 6.3 (1)(a) of the Determination for Local Government Elected Council Members pursuant to Section 7B of the Salaries and Allowances Act 1975, Councillor meeting attendance fees be set at $430 per Council meeting, and $215 per committee meeting.
(ii) In accordance with Section 5.98(1) (b) of the Local Government Act 1995, Regulation 30, Local Government (Financial Management) Regulations 1996, Part 6.2 (1) and Part 6.3 (1)(a) of the Determination for Local Government Elected Council Members pursuant to Section 7B of the Salaries and Allowances Act 1975, meeting attendance fees for the President be set at $660 per Council meeting and $215 per committee meeting.
(iii) In accordance with Section 5.98(5) of the Local Government Act 1995, Regulation 33 Local Government (Financial Management) Regulations 1996, and Part 7.2 (1) of the Determination for Local Government Elected Council Members pursuant to Section 7B of the Salaries and Allowances Act 1975, the annual allowance for the Shire President be set at $30,750.
(iv) In accordance with Section 5.98A(1) of Local Government Act 1995, Regulation 33A Local Government (Financial Management) Regulations 1996 and Part 7.3 (1) of the Determination for Local Government Elected Council Members pursuant to Section 7B of the Salaries and Allowances Act 1975, the annual allowance for the Deputy Shire President be set at $7,688.
(v) In accordance with Section 5.99A(b) of the Local Government Act 1995, Regulation 34A Local Government (Financial Management) Regulations 1996, and Part 9.2 (2) of the Determination for Local Government Elected Council Members pursuant to Section 7B of the Salaries and Allowances Act 1975, the annual allowance for information, communication technology expenses for Councillors be set at $3,500.
2. That Council Adopt by SIMPLE MAJORITY:
(a) RECOMMENDATION 5 – MATERIAL VARIANCE REPORTING FOR 2022/2023
In accordance with regulation 34(5) of the Local Government Financial Management Regulations 1996 the level to be used in statements of financial activity in 2023/2024 for reporting material variances shall be 8.00% or $15,000 whichever is greater. |
Completed |
| Special |
25/07/2023 |
7.1 (B) |
Monthly Financial Statements - June, 2023 |
That Council accept the Monthly Financial Statements for the month ended 30th June, 2023 consisting of:
(a) Compilation Report
(b) Statement of Financial Activity – 30th June, 2023
(c) Material Variances – 30th June, 2023 |
Completed |
| Special |
25/07/2023 |
9.1 (A) |
CEO Key Performance Indicators |
That Council by ABSOLUTE MAJORITY:
1. adopts the draft CEO Key Performance Indicators, as attached to this report; and
2. directs the Shire President to confirm to Council (or otherwise) that the CEO has agreed in writing to the Key Performance Indicators, as advised to him in writing by the Shire President, consistent with Council’s adoption of the same.
That Council by ¬SIMPLE MAJORITY:
1. directs the Shire President and CEO to ensure that the processes and timeframes for undertaking the 6 monthly probation and 12 monthly annual reviews are communicated to Council, and determined in accordance with the CEO’s contract, and the Shire CEO Standards. |
Completed |
| OCM |
18/07/2023 |
10.3 (A) |
Shire of Leonora Eastern Precinct |
That Council request the Chief Executive Officer to:
(a) develop a master plan to guide the future development of residential, industrial and transport areas near Leonora for Councils consideration;
(b) commence negotiations with the Watarra Aboriginal Corporation for an Indigenous Land Use Agreement;
(c) Engage a suitably qualified consultant to draft amendments to the Town Planning Scheme; and
(d) Present the master plan and draft Indigenous Land Use Agreement to Council for consideration. |
In Progress |
| OCM |
18/07/2023 |
10.3 (B) |
Review of Plan for the Future 2021-2023 |
That Council adopt by absolute majority, the minor review of the Shire of Leonora Plan for the Future 2021-2031, as attached, as required by Section 5.56 of the Local Government Act 1995. |
Completed |
| OCM |
18/07/2023 |
10.4 (A) |
Accounts for Payment - June 2023 |
That Council accepts the accounts for payment, as detailed:
(1) Direct Bank Transactions numbered from 2863 to 2892 and totalling $50,230.88;
a. Includes Credit Card Payments of $11,578.26 for June, 2023; and
(2) Batch Payments 182, 183, 184, 185, & 186 totalling $1,664,186.30; and
(3) Cheques 26001, 26002, & 25847 and Payroll Payments from Pay Periods Ending 12/06/2023 & 26/06/2023, totaling $118,112.24. |
Completed |